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Equipment Sharing


Disposal of equipment

Assets owned by the University, irrespective of funding source, remain the property the University until sold or destroyed -unless contracts with external sponsors specify otherwise. Heads of Departments are responsible for the sensible disposal of surplus equipment. It should first be offered to other Departments, and only sold externally once it has been determined that the University no longer requires it.

a. Reuse: either in the department or elsewhere in the University b. Sell: to maximise income c. Dispose: minimising cost 

Staff must take into consideration all legislative requirements before undertaking any disposal. These include, but are not limited to: the WEEE (Waste Electrical & Electronic Equipment) Regulations and Health and Safety considerations. Equipment which may be contaminated with hazardous substances must be cleaned appropriately before being disposed of and a signed decontamination statement provided (contact the Health & Safety Office). 

When selling the asset externally you should look to maximise any income and therefore the following areas could be considered. (i) Auction (ii) Advertise nationally on the Procureweb Surplus Equipment link on the JPPSG web site. This is particularly useful if the item is a piece of technical research equipment. (iii) Private companies (iv) Employee offers (but safety issues must be considered). 

Fixed Assets Finance Division Version 2.3 December 2016


If selling equipment and removing items from the University of Cambridge, please inform Finance and Fixed Assets by submitting the item disposal form that is available here:


We fully support the use of WARPit: a free online tool for exchanging furniture, equipment, and other resources between university departments:


University Green Scheme, an asset resale service for universities, is currently on trial with the University:


If you wish to advertise items for sale or disposal within the university or see what items are available internally, please peruse the Science Purchasing Group page, contact a member of the SPG Committee, or join the Southern Universities Purchasing Consortium:


Science Purchasing Group page (UoC)


Key Science Purchasing Contact Members (UoC)


Southern Universities Purchasing Consortium



Other Equipment Recycling Services and Resources: (IT equipment recycling specifically) (free local recycling of electronic waste) aims to increase reuse and reduce landfill via an Internet-based service where you can give away or ask for things that would otherwise be thrown away.



Alliance Analytical Inc. ( and Certified Genetool ( provide high quality refurbished, cost-effective, scientific equipment to laboratories, research organisations and universities, and also purchase laboratory equipment and cover logistics costs.



If selling, it is recommended that you liaise directly with Finance and Fixed Assets to discuss the intricacies of selling privately or via Ebay/Gumtree etc.